Donating Materials

Iowa State University Library Gift-in-Kind Acceptance Policy

Revised October 2017

This policy statement establishes uniformity in Library gift practices and criteria.

Thank you for thinking of the Iowa State University Library as a potential recipient for your books, journal issues, or other print materials.

The Library evaluates potential gifts-in-kind and then accepts and acknowledges them in compliance with University policies relating to such matters.

Several main policies govern collections gifts at Iowa State University Library including the Collections and Services Statement, Collection Development Policy, the Special Collections Mission and Collections Policy and the Map Room Collections Policy.

Procedure for suggesting a donation to the general collection:

  1. Contact the liaison librarian with a list of the items you propose to donate.
  2. Fill out the Library Gift Materials Form.
  3. If the liaison librarian believes that the items may be of possible interest based on the current learning and research needs of the University, he or she will make arrangements for reviewing the condition of the items and accepting your gift.
  4. Arrange delivery of those specific items to the liaison librarian.

To inquire about donating to the University Library’s Special Collections and University Archives, please consult Petrina Jackson or call 515-294-8270.

Criteria for Acceptance and Retention of donations to the general collection:

University Policy states that only items that support the current teaching and research areas of the University will be accepted. Please note: the Iowa State University Library does not accept gifts of books and journals already held in the collection.


No conditions as to location, circulation, use, disposal, or marking may be attached to the donation. If you feel that exceptions apply to your donation, please discuss these with the liaison librarian.

Value of the Gifts:

You must establish the value of the gift for tax purposes. Any appraisals are your responsibility; the fee may be tax deductible. When claiming a tax deduction for donations valued at $5000 or more, the donor must obtain a qualified, independent appraisal. For more information, please consult the website of the Internal Revenue service ( or your attorney or tax expert.


The University Library will make an appropriate acknowledgement of all gifts. Additionally, as part of the receipt or acknowledgement, the library will provide a brief written description of the donation. However, the library does not provide listings of donated materials nor are library staff able to provide a precise reconstruction of the contents of a gift for tax purposes at a later date.

Contact Information

Additional questions on collections gifts should be directed to Ed Goedeken, Collections Coordinator, 202 Parks Library, Iowa State University, Ames, IA 50011; telephone 515 294-3311; and for Special Collections and University Archives gifts, contact Petrina Jackson, Head, Special Collections and University Archives, 403 Parks Library, Iowa State University, Ames, IA 50011; telephone 515 294-8270.

For information on making a monetary gift to the Iowa State University Library, please contact the ISU Foundation

Rachael L. Karriker
Associate Director of Development
Iowa State University Foundation
2505 University Blvd.
Ames, Iowa 50010-2230
(515) 294-0546 (o)
866-419-6768 (toll free)