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Special
Collections Department: Reference Services
Reproducing Materials
Scanning Policies: Please see
Request for
Reproduced Images from the Special Collections Department (updated
July 2005)
Photocopying Policies: General
Photocopying from the
Department's holdings will be allowed depending on the condition and
size of the items.
Users may use the
photocopier in the department to copy items from Special Collections
holdings. Department staff may provide handling and photocopying
instructions to ensure that items are not damaged.
Patrons who are unable
to make their own photocopies in the department may order photocopies
using the Document Delivery service. The Department reserves the right
to limit the size of photocopy orders. In general, no more than 10% of
a collection may be copied, and orders over 100 pages may be split into
multiple orders (with separate payment required for each order).
Photographs:
All photographic materials held in the
Department of Special Collections do not circulate.
Photocopying of the
Department's photographic materials will be allowed in the Department
depending on their condition. The Reference Archivist or Head, Special Collections Department, will evaluate the condition of the materials to render a
decision on photocopying.
Upon approval of the Head, Special Collections Department, the user may bring a camera and related equipment to the Department to photograph
or videotape these materials.
Any negatives created during
photographic reproduction are the property of Iowa State University and shall be placed in
the custody of the Department of Special Collections.
Permission for the
reproduction of all photographs is on a one-time only, non-exclusive
basis.
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If the photographic image(s) in question is
intended to be used in a publication, a "Permission to Publish or
Quote" form must be filled out and
signed by the user and the Head, Special Collections Department. The proper credit line will be supplied
and its use in all publications is required.
Books:
In some cases, books may
be used in class presentations by faculty. Permission must be granted by
the Head, Special Collections Department. Photocopies from these items
may be made in the department only if the condition of the item allows.
Patrons must have the permission of the Reference Archivist or Head, Special
Collections Department.
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Rare books and University
Archives books may be photographed by selected Ames area photographers
or by individuals bringing their own equipment into the department with
the permission of the Reference Archivist or Head,
Special Collections Department. It is
the responsibility of the patron to obtain the appropriate copyright
permission.
Manuscripts/Archives
Materials:
Users are requested to use the photocopy
machine in the department unless other arrangements within the building are approved.
Donors of collections or staff from the
originating offices may be allowed to borrow specific items from collections with the
permission of the Head, Special Collections Department, if photocopying of these materials is not adequate. In
such cases a Departmental Special Loan Form will be filled out and a copy given to the
user. The terms of the loan are subject to the rules found on this form.
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Photocopies of blueprints are allowed only
with the permission of the Head, Special Collections Department depending on the
condition of the blueprint.
Audio and Video Tapes,
Films:
These materials will be listened to and/or
viewed within the Department.
Film/videotape use for classroom
presentation requires permission of the Special Collections Dept. Head. Videotape copies of 16mm films can be made only with the permission of the copyright
holder.
Iowa State University's Instructional Technology Center (ITC) can make
film-to-videotape transfers of films in the film collection. Rates for film-to-videotape transfers are available upon request. In addition
to ITC charges, the Department also charges use fees.
Reproduction charges:
ISU copy card: $.010: 8 1/2" x 11"
and 8 1/2" x 14" paper
Cash: $.10 8 1/2" x 11" and 8 1/2" x 14" paper
Cash: $.20 11" x 17" paper
Unaffiliated users:
Base fee of $12.00 (including the first 20 pages) and $0.10 per page
over 20 pages.
Affiliated users (users
with an ISU card or Library Visitor's card): Base fee of $5.00
(including the first 20 pages) and $0.10 per page over 20 pages.
Affiliated users must
provide their ISU card number.
Payment for document
delivery orders may be made by check or credit card (Visa, Mastercard,
Discover). In addition, affiliated users may pay by intramural purchase
order or billing to an ISU account ($2.00 additional charge).
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