creator:

Association for Women Geoscientists

title:

Records

dates:

1975-[ongoing]

extent:

38.92 linear ft.  (86 document boxes and 2 oversized boxes)

collection number:

MS 286

repository:

Special Collections Department, Iowa State University.

access:

Open for research

publication rights:

Consult Head, Special Collections Department

preferred citation:

Association for Women Geoscientists Records, MS 286, Archives of Women in Science and Engineering, Special Collections Department, Iowa State University Library.

Historical note

The Association for Women Geoscientists (AWG) was officially founded in 1977 with approximately 50 members in the Bay area of San Francisco.  The first chapter formed in 1979 when a group in Denver became associated with the San Francisco group.  The Bay area initially served as national headquarters for the organization as regional groups developed into recognized chapters.  The Association, now headquartered at Menlo Park, California, has the following goals: 1) To encourage the participation of women in the geosciences, 2) To exchange technical, professional, and educational information, and 3) To enhance the professional growth and advancement of women in the geosciences. 

Collection description

This collection (1975-[ongoing]) contains records related to the administration of the Association for Women Geoscientists (AWG). The records include administrative records, financial records, printed materials, photographs and oversize material that document AWG general operations, meetings, presentations, and chapter activities.

The administrative records include a constitution and by-laws, committee records, meeting minutes and programs, reports, agendas, chapter records and newsletters, correspondence, news clippings. These materials document AWG’s projects, activities, and members. The financial records consist of account information, bank statements, grant proposals, invoices, receipts, reports, and tax records.

The printed materials consist mostly of publications which contain information on educational and career opportunities, resources for women in the geosciences, articles and clippings on feminism, discriminations, sexual harassment, and career profiles. Copies of the AWG’s newsletter, Gaea, are also included along with materials from related organizations.

The collection also contains photographs and oversize materials related to AWG. The photographs include color slides, color prints (and Polaroids), black and white prints, and contact sheets. The slides are part of a 1978 presentation on careers while the prints document meetings, AWG officers, and award recipients. The oversize materials consist of posters, transparencies, photographs, and other documents.

Organization

The collection is organized into five series:
Series 1, Administrative Records, 1975-2007, n.d.
Series 2, Financial Records, 1977-1998, n.d. (chronological)
Series 3, Printed Materials, 1976-2007, n.d. (alphabetical)
Series 4, Photographs, 1978-1998, n.d. (chronological)
Series 5, Oversize Materials, 1982-1994, n.d. (chronological)
 

Series 1

Administrative Records

1975-2007, n.d.

description:

This series is organized into eight subseries: 

Subseries 1, General Files, 1977-1998, n.d. (alphabetical)

Subseries 2, Awards and Scholarships, 1983-1998, n.d. (alphabetical)

Subseries 3, Board of Directors, 1984-2004, n.d. (chronological)

Subseries 4, Constitution and Bylaws, 1980-1994, n.d. (chronological)

Subseries 5, Correspondence, 1980-1998 (alphabetical)

Subseries 6, Committee Records, 1975-1999, n.d. (alphabetically)

Subseries 7, Meeting Agendas and Minutes, 1975-1999, n.d. (chronological)

Subseries 8, Officers' Records, 1984-1998, n.d. (chronological)

Subseries 9, Chapter Records, 1977-2007, n.d. (alphabetical)

Subseries 1

General Files

1977-1998, n.d.

extent:

38 folders

description:

The general administrative files include a copy of the AWG articles of incorporation, annual reports, calendars, mission statements and other information about the organization.  The subseries is in alphabetical order.

45

9

AAAS: Proceedures for Prospective Affiliates

n.d.

45

4

Administration: Committee Wheel

1994

45

5

Administrative Forms

n.d.

45

7

Agreement

1987-1988

45

6

Agreement Award

1987

45

8

Agreement with Resource Center

1989

45

10

Annual Report

1986-1987

45

11

Annual Report

1991

45

12

Articles of Incorporation

1984

45

13

Association History/Background

1977

45

1

AWG Activism: Essays and Questionnaire

1985

46

1

AWG Credit Card Information

1997

45

2

AWG Foundation

1992-1995

48

4

AWG Foundation

1992-1998

48

1

AWG Foundation – Annual Report

1983-1984

48

3

AWG Foundation – Contact Sheets, Funding Requests, and Proposals

1992

48

5

AWG Foundation – Correspondence, Awards, and Scholarships

1992-1996

48

2

AWG Foundation – Publications and Correspondence

1986-1993

45

3

AWG Gopher Structure

1994

45

14

Calendar

1991-1992

45

15

Calendars

1991-1995

45

16

Calendars

1995-1996

45

17

Chapter Forms

1992-1994

45

18

Committee Administration

1991-1992

45

19

Deadlines

1987-1989

45

20

Delegate Notes

1982-1984

45

21

Delegate Notes

1984-1989

45

22

Delegate Responsibilities

1983

45

23

Editorial Guidelines – Gaea

n.d.

45

24

Election of Officers – Ballot

1995

45

26

Example of Funding Request

1994

45

27

Foundation Restructuring

n.d.

45

28

Goals

1993-1998

45

29

Legal Documents

1992

45

30

Legal Records

1982-1997

45

31

List of Activities

1983-1984

47

13

Mission Statement

1987

47

1

Names and Addresses

n.d.

47

8

Public Information/Assistance Requests

1993-1997

47

11

Suggestions to Members of Discussion Groups

n.d.

47

12

Summary of Bodies within the Organization

n.d.

47

14

Telephone Records

1991

47

15

Various Contact Lists

n.d.

Subseries 2

Awards and Scholarships

1983-1998, n.d.

extent:

15 folders

description:

This subseries contains correspondence, committee records, and reports concerning awards and scholarships sponsored by AWG.  This subseries is arranged alphabetically.

48

6

Awards

1991-1992

50

14

Awards and Scholarships – Correspondence

1994

48

7

AWG Prize Patrol

1993-1995

48

8

Chrysalis Scholarship

1993

48

9

Distinguished Service Award

1989

48

10

Outstanding Educator

1986-1997

48

11

Phillips – AWG Distinguished Lectures

1993

48

12

Scholarship Application Requirements

n.d.

48

14

Student Awards

1989-1995

48

13

Student Awards

1992-1995

Subseries 3

Board of Directors

1984-2004, n.d.

extent:

1.7 linear ft. (45 folders)

description:

This subseries includes records of the AWG Board of Directors including meeting minutes and reports.  This subseries is in chronological order.

51

3

Board of Directors Meeting, Steamboat – Minutes

1982

51

7

Board of Directors Meeting, Spokane

1982-1984

51

4

Board of Directors Meeting, Dallas

1983

51

6

Board of Directors Meeting, Spokane – Minutes

1983

51

8

Board of Directors Meeting, Los Angeles

1983-1984

51

5

Board of Directors Meetings

1983-1984

51

13

Board of Directors Meeting Chapter Reports

1984

51

10

Board of Directors Meeting Officer Reports

1984

51

9

Board of Directors Meeting, Los Angeles – Budget and Committee Reports

1984

51

11

Board of Directors Meeting, Reno

1984

51

12

Board of Directors Meeting, Reno – Minutes and Committee Reports

1984

51

14

Board of Directors Meeting, Reno

1984-1985

52

1

Board of Directors Meeting (Includes AWG Foundation)

1985

52

2

Board of Directors Meeting, New Orleans – Minutes

1986

52

13

Board of Directors Meetings

1986-1993

52

4

Board of Directors Meeting, Seattle

1987

52

3

Board of Directors Meeting, San Francisco

1987, 2001

51

2

Board of Directors Meetings

1987-1995

4

5

Board of Directors – Memoranda and Minutes

1988

52

6

Board of Directors Meeting, Denver

1988

4

6

Board of Directors – Memoranda and Minutes

1988-1989

52

7

Board of Directors Meeting Agenda and Summary

1990

52

8

Board of Directors Meeting, Pittsburgh

1990

52

9

Board of Directors Meeting, San Diego

1991

52

18

Board of Directors Meeting, Boston – Minutes

1991-1994

52

11

Board of Directors – Business Meeting

1992

52

10

Board of Directors Meeting, Denver

1992

52

12

Board of Directors – Meeting Lists

1992-1993

52

17

Board of Directors Meeting, Boston (Includes AWG Foundation)

1993

52

14

Board of Directors Meeting, Minneapolis

1993

52

15

Board of Directors Meeting, Minneapolis

1993

52

16

Board of Directors Meeting, Minneapolis – Agenda and Notes

1993

52

23

Board of Directors Meeting, British Columbia

1994

52

20

Board of Directors Meeting, Minneapolis – Program

1994

52

22

Board of Directors Meeting, Seattle – Minutes

1994

52

21

Board of Directors Meeting, Seattle – Program and Minutes

1994

52

19

Board of Directors Meetings

1994-1995

52

24

Board of Directors Meeting, British Columbia

1995

52

25

Board of Directors Meeting, Four Winds Foundation Learning Center, Madisonville, LA

1995

52

27

Board of Directors Meeting, Riverwood

1995

52

28

Board of Directors Meeting, Loveland, CO

1995-1997

52

29

Board of Directors Meeting, Austin, TX

1999

88

6

Board of Directors Meeting

2003

88

7

Board of Directors Meeting

2004

51

1

Board of Directors Meeting – Expenses, Planning, and Coordination

n.d.

Subseries 4

Constitution and Bylaws

1980-1994, n.d.