Special
Collections Department: Archives
& Manuscript Collections
Using the Collections
To safeguard the valuable and unique materials
housed within the Special Collections Department, researchers are requested to observe the
following rules:
No
smoking is permitted in the Special Collections reading rooms. Food and beverages are also
not permitted. Outer clothing, attache cases, backpacks and other similar items are to be
left in the appropriate place.
Fountain
pens, felt-tip pens, bottles of ink or similar writing materials cannot be used.
Researchers are asked to use pencils. Laptops and tape recorders may be used; please
avoid disturbance of other patrons.
Cameras
or photographic equipment may be used with permission of the Department Head.
Patrons
must fill out a registration card with their name, address, telephone
number, and research topic prior to materials being
requested. An out slip for each collection or item should be
submitted to the person at the Reference Desk.
Materials
must be handled with care; they must not be marked, torn, cut, folded, soiled, traced
over, nor noted be written on top of the material, nor handled in any manner which might
cause damage.
To
assist the staff in maintaining original order of the collections, researchers are
requested to observe the following: Use no more
than four (4) boxes at a time; Use one folder from a box at a time; Maintain the existing
order of material within each folder and box. If there is any doubt as to the order or if
there is apparent damage, please notify the Reference Desk.
Material
may not be removed from the reading area without permission.
Material may be photoduplicated in accordance with the policies and procedures of the
Special Collections Department. The Department may set reasonable restrictions to protect
fragile or damaged materials.
The
use of certain manuscripts or other materials may be restricted by statute, by office of
origin, or by the donors. The researcher must assume full responsibility for fulfilling
the terms connected with any restricted material. For the protection of its collections
the Library also reserves the right to restrict the use of materials which are not
arranged or in the process of being arranged, materials of exceptional value and fragile
materials.
Permission
from the Library must be obtained in writing before manuscripts, diaries, correspondence,
documents and any other published materials from its collections can be published.
If
permission to publish is granted, location of the material must be indicated in the works,
and a complimentary copy presented to the Special Collections Department.
(8/2003) |