UNIVERSITY RECORDS RETENTION SCHEDULE

 To assist in the transfer of permanent records to the university archives:

General Records Retention Schedule  (revised January 2005)

These schedules were specifically developed for offices needing additional information about the permanent records coming to the University Archives:

Accounts Receivable Retention Schedule  (created December 12, 2003)

Controller's Office  (currently being revised)

Office of the Provost Retention Schedule  (currently being revised)

Student Records Retention Schedule  (created November 12, 2001)

For additional guidelines on the transfer of permanent records to the University Archives.

Background:
The university retention schedule was created in 1991, by the Iowa State University Records Management Committee.  The members were Ronald J. Ackerman; Jean W. Adams; Charles J. Deutsch; Larry H. Ebbers; Judy A. Hankins; James A. Hopson; Toni M. Johnson; Rabindra Mukerjea; W. Dean Nelson; Wayne O. Ostendorf; Dorothy A. Pimlott; Alan M. Russell; Ralph R. Sudbeck; Victor Tamashunas; Doyle E. Wilson; Stanley M. Yates; and Joyce Van Pilsum. 

In 1997, the Committee, with the concurrence of the Provost, determined that the University Library would have responsibility for the transfer of permanent records to the University Archives and revise the Retention Schedule as necessary.  In 2000, the University Library created the position of the University Records Analyst.  The Analyst, in conjunction with the Head of the University Archives, works with university offices to ensure the transfer of permanent records documenting Iowa State.