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Policy and Procedure for Transfer of
University Records for
Permanent Retention in the University Archives
To transfer records from your office, please
use the following procedures:
Please
box all files to be transferred. Keep office files in their original folders and in their
original order. When placing the office files in boxes, please do not disturb
their original order. Boxes will be supplied by the University Archives upon
request. For documents not contained in folders, the University Archives can usually
supply folders.
A Box Contents List to include the folder
titles and the dates of the materials covered in each folder must be written by the
transferring office.
Information to accompany records being
transferred:
(in memo form, accompanied by the Box Contents List)
Title of records
and number of boxes to be transferred
Time period the records span
Title of University Office, its address
Name, title, and phone numbers of University
official(s) authorizing transfer of records.
The ISU University Archives appreciates your
assistance by following these procedures.
For further assistance, please contact:
Tanya Zanish-Belcher, Head
Special Collections/University Archives
403 Parks Library
Iowa State University
Ames, IA 50011-2140
Phone: (515) 294-6648
tzanish@iastate.edu
or Michele
Christian, Associate Professor
University Records Analyst
403 Parks Library
Iowa State University
515-294-4216
michelec@iastate.edu |