University Archives
Special Collections Department - University Archives - Guidelines for Transfers and Donations - Faculty Papers
"Documenting the Lives of Iowa State University Faculty"
Materials Sought by the Iowa State University Archives:
- Biographical material:
- resumes
- vitae
- bibliographies
- biographical and autobiographical sketches
- chronologies
- genealogies
- newspaper clippings
- memoirs
- financial records
- Correspondence:
- Official: outgoing (copies and/or drafts)and incoming letters and memoranda generated in the course of conducting university business.
- Professional: outgoing and incoming letters relating to all facets of one's academic career, including correspondence with colleagues, publishers, professional organizations, and students.
- Personal: letters to and from friends, relatives, and business associates.
- Diaries, notebooks, and appointment calendars
- Classroom material:
- lecture notes
- syllabi
- course outlines
- reading lists
- examinations
- evaluations
- Research files:
- outlines
- research designs
- raw data
- notes
- analyses
- report of findings
- Departmental and committee records:
- agenda
- minutes
- reports
- correspondence
- related material
- Drafts of manuscripts of articles, books, and speeches
- Published articles and monographs
- Audiovisual materials:
- tapes of lectures
- speeches
- discussions
- interviews
- videotapes
- motion pictures
- Photographs:
- prints
- negatives
- slides
- Memorabilia
This list is by no means definitive or exhaustive. It is intended as a general approximation of materials which reflect and illuminate the lives of Iowa State University faculty members. Materials not specifically cited above which contribute toward documenting faculty activities are, of course, welcome.
Materials (in general) NOT to be considered for donation:
- General conference records
- Routine financial records, such as bank statements, cancelled checks or receipts
- Routine correspondence
- Duplicates and copies of publications
- Academic records/transcripts files (official copy kept by Registrar's Office)
- Accident reports files
- Affirmative Action/Equal Opportunity files
- Applications for employment files
- Applications for graduation files
- Budget files
- Career planning/placement files
- Class schedule files
- Comprehensive examinations and exam results files
- Course enrollment files
- Credit by examination files
- Degree listing files
- Drop/Add forms files
- Examinations/tests (completed) files
- Grant proposals, unapproved
- Grants administration files (receipts, purchase orders, equipment lists, accounting records etc.)
- Mailing lists
- Maintenance services files
- Overtime files
- Parking assignment files
- Pass/Fail forms files
- Payroll time sheet files
- Placement tests and scores listings files (composite or individual test scores)
- Position descriptions, non-faculty
- Prospective graduates files
- Purchase order files
- Raised grade files
- Receipts
- Repeat course files
- Scholarship reference files
- Search committee files
- Student awards, honors, and scholarships files (to student records, Registrar's Office)
- Student internship/assistantship files (to student records, Registrar's Office)
- Student locator (address) files
- Student ranking files
- Student records changes files
- Student teaching certification files (to student records, Registrar's Office)
- Summer school course offerings files
- Supplies and equipment files
- Surplus property files
- Telephone billing files
- Textbook requests and orders files
- Time cards
- Transfer admissions files
- Transfer equivalent files
- Travel request files
- Travel reimbursement files
- Veteran's benefits files
- Work order files
For further assistance, please contact:
Michele Christian, Associate Professor
University Records Analyst
403 Parks Library
Iowa State University
Ames, IA 50011-2140
Phone: (515)-294-4216
Email: michelec@iastate.edu or archives@iastate.edu